Outmind gives your teams and AI systems access to all of your company's knowledge: servers, SharePoint, emails, archives, and document management systems. Sourced answers, secure access, and compliance with access rights.
Which foundation option did the client approve for Lot 3?
27 results · 5 sources
RE_CR-14.msg
File Server · Case 2214 · March 14, 2023
“… the client approves Option B, subject to confirmation on P4 …”
NDC_Foundations_P4_vC.pdf
SharePoint · Volume 3 · p. 12
“… deep foundations, Option B: 1,200 mm bored piles …”
Project Charter Approval, Lot 3
Outlook · Project Inbox · March 14, 2023
“… the project owner confirms the design option selected for Lot 3 …”
Outmind Assistant
3 sources
The client approved Option B (1,200-mm bored piles) on March 14, 2023, subject to additional geotechnical investigation of support P4.
RE_CR-14.msg
File server
NDC_Foundations_P4_vC.pdf, p. 12
SharePoint
Project Charter Approval, March 14, 2023
Outlook
Response based on the research findings
They're boosting their efficiency tenfold with Outmind
Copilot, ChatGPT, and Claude can write, summarize, and reason. But they only know what you feed them. Yet most of your projects reside on file servers, in your archives, your emails, and your document management system. Outmind is the indexing infrastructure that makes your domain knowledge actionable for your teams and your AI systems.
Your documents, wherever they are
On-premises file servers, with no migration required.
Includes scanned ZIP, PST, and PDF files.
The secure, sovereign layer between your documents and your AI systems
01
Indexing of all your content, even scanned
02
Granular access rights replicated from your tools
03
Search by keyword and meaning, in your vocabulary
04
Sourced answers with exact references and pages
For your teams and your AI systems
Outmind Search
Deterministic, exhaustive, and precise
Outmind AI Assistants
Ready-to-use RAG and an interface for creating business assistants for your teams
Your External AI/LLM Assistants
Your existing AI tools can access your knowledge and the Outmind index
2019 Structural Calculation Report
27 results
NDC_Structural_Design_HallB_v3.pdf
SharePoint · Case 1987 · July 3, 2019
“… structural analysis report for the steel frame, snow and wind assumptions …”
RE: Assumptions for the structural framework of Hall B.msg
Outlook · Mr. Durand · May 21, 2019
“… recalculate the structural design using the updated snow loads …”
CCTP_Lot2_Structural_Work_Bid.docx
File Server · Contracts Awarded · 2019
“… steel frame; structural analysis attached as Appendix 3 …”
Search
A 2019 calculation sheet, the email in which the client approved the variant, and the technical specifications for the winning bid. All in one search across all your tools.
Me
Do the fire extinguishers in Building B comply with the specifications?
Outmind Assistant
3 sources
Compliant · Apave approval dated April 1, 2025
The fire extinguishers in Building B were inspected on February 26, following a two-week delay reported by theinspection agency.¹ The non-compliance regarding signage was resolved during theMarch HSE audit.² The final report contains noqualifications.³
Apave_batB_Report.pdfRE: Removal of Reservation Regarding Navigation AidsAssistant · Compliance
Reduce the risk of noncompliance and litigation. Ask your questions in a few words, and let the assistant provide precise answers based on your documents, with supporting sources.
Extracted requirements
12 requirements
Requirement
Source
Status
Number Portability
Specifications §4.2
To be processed
Availability ≥ 99.9%
Specifications §7.1
Setup: ≤ 5 days
Specifications §7.3
Call Security
Specifications §5.1
To be processed
Termination Without Penalty
CCAP §9.4
To be verified
Itemized Billing
CCAP §11.2
Extraction
Requirements, checkpoints, reservations, milestones: Outmind extracts them from documents and organizes them into lists or tables.
15days
average annual earnings per employee
×4
the fastest way to answer a question using the document database
-80%
internal demands
+50%
Users come back every week
Average figures observed among our clients, focusing on document search and retrieval. AI assistants powered by Outmind indexing can enable even greater efficiency gains.
Thanks to Outmind’s indexing of document databases and project archives, Setec engineers and project managers can retrieve and reuse twenty years’ worth of studies instead of spending hours searching, recreating deliverables, or missing critical information about a project.
50M+
indexed documents
+70%
monthly active users
≈1 000
Connectors with permissions in production
We estimate that Outmind saves each of our project managers and engineers one month of work per year.
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Thierry Douceron
Director of Information Systems, Setec Bâtiment
See what Outmind finds in your own files.
Book a demoOutmind was designed for companies with particularly high standards: engineering firms, design firms, law firms, and infrastructure providers. Here’s what their CIOs ask us before each project—and our responses.
A French company, hosting in Europe, a dedicated instance for each client. Your data is never used to train a model.
We do not store your documents. The index is encrypted at rest and in transit, with dedicated keys for each client. Outmind is ISO 27001 and SOC 2 Type II certified.
Pricing is based on indexed data volume and usage, not on licenses. Deploy across the entire company without driving up your bill.
Connectors, permissions, complex formats, updates: what would take several years to develop can be up and running in just a few weeks. Your tech teams can focus on what they do best.
Every Outmind deployment includes preconfigured assistants tailored to your business functions, short team sessions, and shared usage tracking—all with one goal in mind: to provide a solution that your teams will adopt in their day-to-day work.
01
Our experts work with you to develop the first assistants, tailoring the vocabulary and procedures to your specific use cases.
Your assistants, ready on Day 1
Response to a Request for Proposals
Construction Site Meeting Minutes
Checking a deliverable before sending it
02
An onboarding program tailored to your teams, repeated over time, either in person or via video conference.
Next session
Onboarding the Engineering Department Team
12 registered participants
03
Who uses what, how often, and where to provide more support: detailed usage reports are available to administrators.
Usage Report, Week 36
142
active users
Key metrics: number of searches per user, number of messages on the Assistant, volumes of data indexed by source, trends over time.
I can confirm the time savings, responsiveness, and increased productivity resulting from the data; regardless of the volume, response times are instantaneous. For me, Outmind is the ideal tool.
Eric Blind
CIO, Advancy
Outmind isn't just a passing fad: employees have made it part of their daily routine. Active listening, responsiveness, and adaptability have made its successful rollout possible.
Guillaume Troadec
Director, Iming
Outmind is becoming one of the cornerstones of our knowledge management strategy. The solution integrates seamlessly with our Office 365 environment.
Ilhan Gendron
Director, TNP Consultants
Using Outmind for research significantly reduces my mental load. It allows me to focus better on tasks that truly add value.
Maryline Bertheau Sobczyk
CEO, Valians
For teams, there's a "before" and an "after" Outmind. The productivity gains are real. Well done!
Florian Dalle
Innovation Department, Bpifrance
It's great to be able to find everything in one place! Our teams really love the Outmind tool—we'd been looking for a solution like this for a long time, but couldn't find one
Marc Coen
Partner, TIMSPIRIT
A 45-minute discussion with a team member, using a sample of your files or use cases, to assess how your teams could benefit from it.
Upcoming Group Demo
You will automatically receive the invitation and a reminder the day before.
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