SETEC × Outmind
The collaboration between SETEC Bâtiment and Outmind had a clear objective: to help an engineering firm with nearly 250 employees deliver projects more effectively—both in terms of deadlines and quality—by drastically streamlining access to relevant information.
Faced with a substantial volume of documentation associated with managing large-scale projects, most companies in the sector experience a significant impact on their productivity. In this context, Outmind simplifies access to knowledge, thereby allowing employees to focus on their areas of expertise.
Sector
Technical design office
Headcount
230 people
Tools
Microsoft 365, File servers
Total volume
+30 TB across 1,600 cases
SETEC Bâtiment is a specialized unit within the SETEC Group. It employs nearly 250 people in France who specialize in engineering consulting (primarily engineers, project managers, and project directors). SETEC faced a wide range of challenges before implementing Outmind:
01
There was little or no capitalization on projects and requests for proposals.
02
The loss of evidence and records of communications with the client led to difficult situations: delays, six-figure penalties…
03
The files stored on the server could not be found without knowing their exact location.
04
When employees couldn't find the information they needed, they might have relied on incomplete information (which carried a high risk of errors), overburdened their colleagues—or even the client—or unnecessarily recreated documents that already existed.
We estimate that Outmind saves each of our project managers and engineers one month of work per year, thanks to the solution’s performance and high adoption rate.
Thierry Douceron
Chief Information Officer
Outmind is revolutionizing access to information at SETEC by providing an effective solution for managing the company's knowledge. With this solution, every employee can instantly access relevant information about past and current projects. This ability to quickly access a vast database significantly improves efficiency and collaboration within the company.
Outmind also plays a crucial role in onboarding new hires. It allows them to access the necessary information without placing an excessive burden on project managers or project directors, while also preventing redundancy in document creation. This savings in time and effort contributes to better resource management and increased productivity.
Outmind also provides personalized support to ensure optimal adoption of the solution. With this personalized support, SETEC can rely on an accessible team that ensures users take full advantage of the features.
24days
Savings per year per user
1M €
Estimated annual savings based on 230 people
+70%
Monthly active users
Find out how Outmind can help your teams with your issues.
