The 7 best digital workplace software (2024)

January 2, 2024

Here is a selection of the 7 best digital workplaces (also known as digital workspaces or DWSs). In this comparison of the best digital workplace software, we will present you with examples of good digital workplaces for efficient collaborative working.

A good digital workplace makes it possible to gain in efficiency and to make full use of the company's knowledge. Indeed, this type of knowledge management tool will centralise the various tools and allow you to make everything digestible. In the era of digitalization of work, documents and exchanges, this is a point that is becoming crucial.

This ranking of the best digital workplace software is not exhaustive, it simply aims to help you identify the main players on the market.

Definition: what is a digital workplace software?

A digital workplace is a digital workspace, equivalent to your physical office. With the massive influx of teleworking, its importance has become paramount.

Information must be disseminated to the right people and be easily accessible.

Indeed, employees are using more and more different tools (emails, messaging, clouds, knowledge bases, etc.), and the need to centralise this mass of information, to make it easily exploitable, is becoming a necessity.

Other nomenclatures can be used to present these tools - some publishers refer to EDM (Electronic Document Management), but this term corresponds to a generally more limited suite of functions.

How can you easily find information in your digital workspace tool?

Search in a digital workspace

It may be that the search experience in your digital workplace is not optimal or that not all the tools are there, such as CRP, ERP or a file server. 

In this case, you will need an enterprise search on top of all your tools, which will provide a powerful search experience.

Outmind is an enterprise search that connects to your tools and software (digital workspace, servers, clouds, SharePoint, CRM, etc.). 

This allows you to easily find information wherever it is stored.

Outmind takes only a few minutes to set up (plug and play). You just need to synchronise the tools of your choice, and Outmind is accessible from your browser or from its application. Developed in France, Outmind guarantees complete confidentiality of your data.

Learn more about Outmind

Top 5 best digital workplace solutions


digital workplace Talkspirit

Talkspirit is a French workplace created to facilitate communication and exchanges between members of a company. Talkspirit is available on several media, PC, tablet and smartphone.

You will be able to exchange and share documents and information, work on documents via an office suite and store them, but also chat and make video conferences.

Learn more about Talkspirit


digital workplace Onlyoffice

OnlyOffice is a fine European alternative to the must-have applications created by Google and Microsoft. This platform is very complete and connects to many services to manage the whole of one's business.

OnlyOffice offers a free version and paid versions to complete the offer.

More about Onlyoffice

Google Workspace

digital workplace Google Workspace

Google Workspace is a suite of cloud computing and groupware productivity tools and software for professionals, offered by Google as a subscription.

Learn more about Google Workspace


digital workplace Happeo

Happeo is a solution for Google Workspace, which makes internal communication easier.

You can group users in communities and share/edit Google Drive documents, without leaving Happeo.

Learn more about Happeo


digital workplace Exo

eXo Platform is a French workspace tool that enhances communication, collaboration and knowledge sharing between employees to improve their performance.

You will be able to access a personalised news feed, create project spaces and internal knowledge bases.

More about Exo


digital workplace Jalios

JPlatform is a French workspace solution to organize and develop your workspace.

This platform has several knowledge management functionalities (document bases, search, expertise of collaborators, etc.).

Learn more about Jalios

Microsoft 365

digital workplace Microsoft 365

Microsoft 365 is one of the most important workspaces on the market. It allows you to work with your employees via a comprehensive suite of proprietary tools.

Learn more about Microsoft 365