A digital workplace brings together the intranet, internal communications, documents, and collaboration within a single digital workspace. The choice depends primarily on your platform: Microsoft 365, with SharePoint and Viva, or Jint and Powell, which enhance it; Google Workspace, with Happeo; or a standalone platform—often French and hosted in France—such as Talkspirit, Jalios, Jamespot, Whaller, or eXo Platform. LumApps and Staffbase are geared toward large corporations and frontline employees.
This comparison presents 12 digital workplace software solutions: their core features, target audience, main modules, listed prices, and data hosting locations. The information was gathered on November 2, 2026, from the vendors’ websites.
A digital workplace is the gateway through which employees access the company: news and internal communications, department pages, the directory and organizational chart, reference documents, project and discussion spaces, and business applications. It replaces the traditional top-down intranet with a space where employees also carry out their day-to-day work, accessible on both computers and mobile devices—including for field teams without fixed workstations.
The term has a second meaning among IT service providers, who use it to refer to workstation management (equipment, support, security). This comparison focuses solely on software.
Microsoft 365 provides the building blocks of a digital workplace to all companies that already use it: SharePoint for the intranet and service sites, Viva Connections for the dashboard and announcements in Teams, Viva Engage for communities, and Viva Amplify for communication campaigns. Microsoft notes that the documentation now refers to Viva Connections as “the SharePoint app in Teams.”
Price: Viva Connections Basic is included in Microsoft 365; the “Microsoft Viva Employee Communities and Communications” plan costs €1.73 (excluding tax) per user per month, billed annually. For reference, as of September 27, 2026, Microsoft 365 Business Basic was priced at €6.07 (excluding tax) and Business Standard at €12.13 (excluding tax) per user per month (annual commitment). Data: “EU Data Limit.”
Limitations: A SharePoint intranet requires time for design and governance, and the news summary generated by Copilot requires a Copilot license.
Jint is an AI-powered employee experience platform that transforms Microsoft 365 into a modern digital workplace. What makes it stand out?
Over 60 no-code components directly within SharePoint and Teams, built-in AI agents, a mobile app, and an internal newsletter tool.
To equip teams from the office to the field, all without extracting data from the client's tenant.
Learn more about Jint
Pricing: Based on a quote, as an annual flat fee, with plans available for organizations with 1 to 1,000 employees and for large organizations. Data: Data remains in the customer’s Microsoft 365 tenant; the provider, MOZZAIK365, is ISO 27001 certified.
Google Workspace combines Gmail, Drive, Meet, Chat, Calendar, Docs, Sheets, and Slides, along with Google Sites for building an intranet. Business plans support up to 300 users, while Enterprise plans have no user limit. Gemini is integrated with Gmail starting with the Business Starter plan, and with Docs and Meet in higher-tier plans.
Price: Business Starter at €6.80 (excluding tax) per user per month with an annual commitment. Trial: 14 days. Data: Selection of data region is available only with the Enterprise plan.
Limitations: Google Sites remains a simple page-building tool; for a full-featured intranet, companies using Google often add a layer such as Happeo or LumApps.
LumApps, founded in Lyon in 2012 and merged with Beekeeper to form the LumApps Group, offers an intranet and a mobile app for “all teams, from headquarters to the field”: internal communication, training, micro-apps, enterprise search, and AI assistants (Agent Hub, Ask AI). It integrates with both Microsoft 365 and Google Workspace. The company states, “More than 2,200 companies trust us.”
Price: Based on a quote; no pricing page. Data: Hosted on Google Cloud and Microsoft Azure; ISO 27001 and SOC 2 Type II certifications.
Limitations: No public pricing or trial version; this offering is designed for large organizations.
Talkspirit, a Paris-based software company, combines a news feed, chat, video conferencing, file sharing, organizational charts, objectives (OKRs), meetings, and projects into a single platform, complete with a mobile app and an AI assistant named Spark. The company reports “900+ organizations” and “150k+ users.”
Price: Not listed; no pricing page. Data: Hosted in France and Switzerland by OVH; ISO 27001 certification; SecNumCloud certification “in progress.”
Limitations: No announced integration with Microsoft 365; partial integration with Google (Drive).
Jalios, a software company based in Le Chesnay, serves government agencies, local authorities, healthcare facilities, and large enterprises. Its product line includes intranet, extranet, collaborative workspaces (Teamwork), knowledge management (Knowledge), and—with Open Suite—email, videoconferencing, office automation, and document management. Jalios Intelligence adds optional AI assistants and agents. The software company reports “500+ clients” and “2.3M+ users.”
Price: Upon request. Data: Open Suite “hosts all your data in France”; ISO 27001 and CSPN certifications; service available in the SecNumCloud region.
Limitations: no retail price; a broad product lineup currently in development.
Jamespot, a software company based in Montreuil, targets organizations with more than 50 employees—including public, private, and nonprofit entities—with its enterprise social network, intranet, Teamwork suite (messaging, videoconferencing, document management), and a marketplace featuring more than 100 applications and AI agents. The company projects “400,000+ users worldwide by 2026.”
Price: “Essentiel” plan at €2.90 per user per month plus a monthly subscription fee of €290, with an annual subscription (the page does not specify whether prices are exclusive of or inclusive of tax). Trial: 15 days. Data: hosted in France; ISO 27001, SecNumCloud, and HDS certifications.
Limitations: The fixed monthly subscription fee of €290 is a burden for small teams.
Happeo, a Finnish software company, targets small and medium-sized businesses: pages, wikis, directories, discussion channels, announcements, search across all company tools, and a mobile app. Originally designed for Google Workspace, it also integrates natively with Microsoft 365. AI features are included in all plans. The company states, “Trusted by 500+ companies.”
Price: Based on a quote (Starter, Growth, and Enterprise plans). Data: Hosted on Google Cloud; SOC 2 and ISO 27001 certifications.
Limitations: No retail price, and data transfers outside the European Economic Area are possible subject to the publisher's terms and conditions.
eXo Platform, a Paris-based software company, is an open-source platform that combines an intranet, social network, document management, chat, video conferencing, project management, unified search, and mobile apps, with optional AI assistants and templates that can be self-hosted. It integrates with Microsoft 365 and Google Workspace.
Price: Based on a quote, as an annual subscription per user; an open-source Community edition is free. Trial: 14 days on eXo Hubs (SaaS). Data: Hosted as SaaS, on a private cloud in the customer’s country or on the customer’s own servers.
Limitations: The open-source edition requires technical skills to install and maintain.
Whaller, a software company based in Suresnes, caters to “both small teams and very large networks,” particularly in the public sector, defense, healthcare, and education: intranet, social network, document management, Kanban, co-authoring, messaging, electronic signatures, and mobile apps, with an optional AI assistant starting with the Business plan. The company states, “More than 20,000 organizations trust us.”
Pricing: Pro plan at €3 (excluding tax) per user per month; Standard plan is free for up to 100 members and 5 spheres. Data: Hosted in France by OVHcloud; the DONJON plan is SecNumCloud 3.2-certified, with HDS available as an option.
Limitations: This solution isn't often featured in comparisons; try the free version before committing.
Powell Software, the developer of Viroflay, builds an intranet directly within Microsoft 365 and SharePoint (Powell Intranet), complete with applications, governance tools, and a mobile app, for IT, HR, and communications departments in regulated industries. AI features help create pages and perform natural-language searches.
Price: Based on a quote (Foundation, Boost, and Advanced plans). Data: In the customer's Microsoft 365 environment.
Restrictions: Available only to businesses using Microsoft 365; no public pricing.
Staffbase, a German software company based in Chemnitz, targets large corporations and their frontline employees, offering intranet solutions, mobile apps, newsletters, digital signage, communities, and audience analytics—all powered by an AI assistant. It integrates with both Microsoft 365 (Teams, SharePoint, Viva, Outlook) and Google Workspace. The company states, “More than 1,500 large organizations worldwide trust Staffbase.”
Price: Upon request; “No standard pricing schedule.” Data: Choice of hosting locations in the European Union (Frankfurt), the United States, or Australia.
Limitations: An offer from a large corporation, with no retail price listed and no test drive available.
A digital workplace brings together the company’s intranet, internal communications, documents, directory, and collaboration tools into a single access point. Employees can find news, procedures, and contacts there—whether in the office or in the field—using a mobile app. Among IT service providers, the term also refers to desktop management; this comparison focuses solely on software.
The intranet is the internal communication portal: news, department pages, directory, and reference documents. The digital workplace expands on this to include day-to-day collaboration: project spaces, messaging, document sharing, business applications, and, increasingly, AI assistants. Most of the software included in this comparison covers both.
In this comparison: Jint, LumApps, Talkspirit, Jalios, Jamespot, eXo Platform, Whaller, and Powell are developed in France. Talkspirit, Jamespot, and Whaller host data in France, as does Jalios for its Open Suite offering; Jint and Powell keep the data in the customer’s Microsoft 365 environment.
Few publishers list their prices. Whaller Pro costs €3 (excluding tax) per user per month; Jamespot Essentiel costs €2.90 per user per month plus a €290 monthly subscription fee; Microsoft Viva costs €1.73 (excluding tax) per user per month in addition to Microsoft 365; and Google Workspace Business Starter costs €6.80 (excluding tax) per user per month with an annual commitment. Jint, LumApps, Jalios, Happeo, eXo Platform, Powell, and Staffbase provide pricing upon request.
Whaller offers a free Standard plan, limited to 100 members and 5 spheres, and eXo Platform offers an open-source Community edition. Google Workspace and eXo Hubs offer a 14-day trial, while Jamespot offers a 15-day trial.
SharePoint and Viva Connections are included in Microsoft 365 and are sufficient for a simple intranet. To take things further without leaving Microsoft 365, Jint and Powell add out-of-the-box components to SharePoint and Teams, a mobile app, and internal communication tools, while keeping the data within the customer’s tenant. LumApps, Staffbase, and Happeo also integrate with Microsoft 365.
A digital workplace brings together communication and collaboration, but some documents remain in other locations: file servers, legacy document management systems, emails, and line-of-business applications. Outmind is a search engine and AI assistant that connects to these sources—including SharePoint and file servers—to find a document or an answer without having to migrate everything, while respecting each user’s access rights.
