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Here's a rigorous selection of the 10 best EDMs (also known as electronic document management software). In this comparison, we'll help you find the right EDM for your needs.
A good EDM allows by definition to control the production, circulation and distribution of documents in the company. This will allow you to enhance and improve access to documents. In the era of data, it is a point that becomes the focus of attention in knowledge management strategies, both for companies with an IT department and smaller companies with a large volume of files to manage.
From paper scanning to document management, these tools meet specific needs in terms of electronic document management (EDM).
This ranking of the best electronic document management software is obviously not exhaustive. To help you find other EDMs, you should know that they can also be called DMS (Document Management System) or EDM (Electronic Document Management).
Outmind is a knowledge base that requires very little effort to set up. Unlike other solutions on the market, Outmind connects to your existing tools (Sharepoint, Dropbox, email, servers, Teams, etc.), and allows you to manage your data in addition to your existing organisation.
The search engine is very powerful, thanks to the use of Artificial Intelligence (AI), which enables you to quickly search for information, even without a good command of the company's tools. What's more, unlike more traditional platforms, Outmind also uses Generative AI and the power of LLMs (Large Language Models) to help exploit the data present in the various tools, without having to build a complex data architecture or machine learning system on top of the DMS.
Outmind is quick and easy for users to implement, enabling rapid optimization of data access.
Microsoft SharePoint is a platform dedicated to electronic document management.
It's a comprehensive tool for managing your company's documentation and data, facilitating teamwork and enabling clear organization, sharing links, easy-to-use filters and a killer search function. It's the ideal way to easily find the latest version of your work documents! No more emailing files for editing!
For many years, Alma has been the benchmark partner for Microsoft SharePoint integration in France. When you call on Alma, you benefit from an experienced team whose core business is EDM!
Discover our training courses to help you master SharePoint, and our integration services to make SharePoint the DMS of your dreams.
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Welyb is a French SaaS collaborative platform dedicated to chartered accountants and their clients, offering advanced Electronic Document Management (EDM ).
Thanks to a personalized portal in the firm's colors and an EDM interconnected to all their tools, chartered accountants offer their clients a single, secure interface for storing and sharing documents.
Welyb is a unique, central tool in the firm's information system, offering an integrated platform that optimizes processes, reinforces data security and supports the growth of accounting firms.
Thanks to its strong interconnections with the firm's own and its customers' tools, the solution automates a maximum number of processes and document flows (document collection, accounting production, social production, reporting, etc.).
With Welyb, the firm guarantees its customers maximum security, RGPD compliance and total data sovereignty.
Deltic is an integrator of electronic document management (EDM) software that simplifies administrative and financial operations for businesses.
It manages, stores, archives and automates documents such as invoices and contracts.
Deltic integrates advanced functionalities such as filing and searching, and connects to various business tools.
Designed to be intuitive and secure, it can be adapted to a variety of sectors, and will comply with future e-invoicing regulations.
Deltic's aim is to optimize productivity, collaboration and efficiency by eliminating repetitive tasks.
With 10 years' expertise in EDM, Deltic offers its customers personalized service and ongoing support.
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Zeendoc is a cloud-based document management software that helps SMEs with invoice management, document scanning and archiving issues.
Zeendoc enhances the value of information and quickly responds to the problems of archiving and filing documents in the company.
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DocuWare is a DMS (Document Management System) that allows you to store, share and secure your documents, whether you're in the office, on the road or working from home.
DocuWare supports companies in their digital transition with DMS tools, with the goal of increasing productivity and efficiency.
OpenBee is a flexible document management solution that centralizes documents and facilitates collaboration. It offers process automation and compliance management functionalities, all with an intuitive interface.
M-Files is intelligent document management software that classifies files by content rather than by folder. This approach facilitates rapid searching and improves information management, while guaranteeing security and compliance.
Avanteam is a document management solution that centralizes and secures company information.
It simplifies collaborative processes thanks to an intuitive interface and seamless integration with existing tools.
Dokmeeis document management software that helps companies organize, store and secure their digital documents. It offers advanced search, version management and workflow automation features, while ensuring simple, intuitive use.
Before selecting an EDM software package, start by analyzing your internal needs.
Identify the volume of documents you need to manage, the file types (PDF, e-mail, images, etc.) and the key functionalities you require: search engine, electronic signature, workflows, etc.
Ergonomics play a central role: a clear interface, capable of quickly digitizing paper documents, will facilitate adoption by your teams.
Budget is also a determining factor. Compare subscription or license costs, and check what's included: maintenance, updates, customer support...
On the compliance side, make sure the solution offers robust RGPD protection, full traceability of access and, if necessary, a certified digital safe.
Finally, there's no substitute for hands-on testing. Take advantage of a free trial or demonstration to assess the tool's handling, performance and suitability for your business.
The best EDM software depends on the size of your organization, your business processes and your budget:
- SME: Zeendoc, Welyb
- ETI / Key account: Outmind, Docuware, Microsoft SharePoint
- AI-oriented approach : Outmind, M-Files
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