1. General provisions

In accordance with the RGPD regulation, "Processing" consists of any operation or set of operations carried out or not using automated processes and applied to data or sets of data of a personal nature.

Use of the Site by Users may result in the communication of personal data. The processing of data by Outmind, in its capacity as Data Controller, or by the service providers, acting in the name and on behalf of Outmind in accordance with the purposes set out below.

2. Processing of personal data

Regulation No 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation), which entered into force on 25 May 2018, is a mandatory European regulation that recasts and strengthens the rights and protection of personal data of natural persons.

Under the above-mentioned Regulation, "personal data" means any information relating to an identified or identifiable natural person. For the purposes of this Privacy Policy, capitalized terms have the same meaning as defined in the Terms and Conditions of Use of the Site.

3. Purpose of the processing of personal data

The purpose of the data processing carried out by Outmind on its website is in particular to :
- Respond to the request made by the User via the contact form and ensure its follow-up;

- Process an order or a request for quotation; - Establish a correspondence;
- Submit an application for a position;
- Measure the audience of the site and the rate of visits to the various pages.

4. Personal data that may be processed

a. Collection on the website www.outmind.fr

The Site Manager asks all Users to provide a certain amount of personal information (surname, first name, e-mail address) in order to be able to identify them, to answer their questions concerning the operation and use of the Outmind product and possibly to offer them an appropriate quote for the use of the product. During your visits, we may collect information about the devices on which you use our services, such as your IP addresses, connection data, types and versions of internet browsers used, etc... To collect this information, we notably use cookies, within the framework defined by our General Conditions of Use.
Personal data is only accessible to authorized personnel.

b. Collection on the app.outmind.fr application

You may register by allowing us to access your name and other profile information from existing accounts you may have on Google or Microsoft (collectively, the "Associate Accounts" and each of your profiles on these websites, an "Associate Account").

When you create a new account to use Outmind, we will seek your consent to sign in to your new Google or Microsoft Account to your new Outmind Account (using Google's or Microsoft's OAuth authentication method), which will allow us to access your Google or Microsoft Account, including, without limitation, your email and files. While OAuth authentication provides broad access to your Google or Microsoft Account, Outmind accesses and stores a subset of your Google or Microsoft Account data, including name, email address, files and emails to provide our services to you.

Any information that can easily identify an individual is considered "personal information. It is your responsibility to provide us with current, complete, truthful and accurate information, including personal information, and to keep that information current. We will not be responsible or liable for any problems or liabilities arising from the inaccuracy or incompleteness of personal information. If you are using an Associate Account, you will not have to provide us with personal information directly as we use the information you have already provided to the associated website (Google, Microsoft) during registration and you have authorized the associated website (Google, Microsoft) to share with us, including but not limited to your first name, user profile picture and the networks of which you are a part.

5. Consent

By accessing the Site, the User declares that he/she has read and given his/her free, specific, informed and unambiguous consent to the processing of personal data concerning him/her.

Consent is given by the positive act by which the User has ticked the box proposing the Privacy Policy in the hypertext link. This consent is an indispensable condition to carry out certain operations on the Site or to allow the User to enter into a contractual relationship with Outmind.

The User consents that the Data Controller processes and collects, in accordance with the methods and principles included in this Privacy Policy, his/her personal data that he/she communicates on the Site or in the course of the services offered by Outmind, for the purposes indicated above.

Outmind is authorized to use the Data for its own account, in order to parameterize, improve, enrich its indexing and document search algorithms which are at the heart of the operation of the Outmind Services and the Solution, and to retain full ownership of the learning results of the algorithms, without the User being able to claim any right on the said results. In the context of this processing, the User's personal data is neither read nor kept, except in the context of the provisions set out in article 7.

6. How long the Users' personal data will be kept

In accordance with the provisions of Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, amending Article 32 of the Data Protection Act of 6 January 1978, personal data shall be kept in a form which permits identification only for a period which does not exceed the period necessary for the purposes for which it is collected and processed.
The User's personal data is kept on an active basis for the time necessary to achieve the purposes referred to above and for a period of 3 (three) years after the User's last contact. Personal data relating to Users who have become Customers are only kept for one year after the end of the contractual relationship.

7. Recipients of data and disclosure to third parties 

Outmind has put in place the necessary measures to ensure the protection of personal data, in terms of integrity, confidentiality and availability.
Outmind limits the use of personal data to the provision or improvement of functionalities for the user, in a way that is visible to the user.

Consequently, Outmind only transfers data to other persons if this is necessary to provide or improve user functionalities that occupy an important place in the interface. Outmind may also transfer data if necessary to comply with applicable law or in connection with a merger, acquisition or sale of assets, after notifying users. Any other transfer or sale of user data is excluded.

We do not use or transfer user personal data to serve advertisements, including targeted, personalized or interest-based advertisements.

Personal data may not be passed on to Outmind's employees, collaborators, subcontractors or suppliers, or other professional bodies, except in one of the following cases:
- With the user's consent for specific purposes;
- When necessary for security reasons (e.g. to investigate a bug or abuse);
- To comply with applicable law;
- For use limited to internal operations, only if the data (including derivations) have been previously aggregated and made anonymous.

8. User Rights 

Conformément à la législation, l’Utilisateur dispose à tout moment d’un droit d’opposition, d’accès et de rectification des données qui le concernent. Par la présente, l’Utilisateur est notamment informé : de l’identité et des coordonnées du responsable des données collectés et traités, de ses droits (accès, rectification, effacement, opposition, limitation, etc.) sur les données à caractère personnel, de la finalité et du traitement, des intérêts légitimes poursuivis, des destinataires ou des catégories de destinataires des données collectées et traitées, de la durée de conservation des données collectées et traitées, des éventuels transferts de données vers des pays hors UE, de son droit de retirer son consentement à tout moment, de son droit d’introduire une réclamation auprès d’une autorité de contrôle, et du caractère obligatoire ou facultatif de ses réponses. 
‍
A. Droit d’accès 
‍Conformément à l’article 15 du Règlement n°2016/679 du 27 avril 2019, l’Utilisateur peut prendre connaissance de l’intégralité des données détenues par Outmind dans le cadre de l’exécution de ses missions, et notamment les informations relatives à la finalité du traitement, les destinataires ou catégories de destinataires auxquels les données ont été transmises, la durée de conservation des données,... L’Utilisateur peut exercer son droit en écrivant à : Outmind, 73 Rue Léon Bourgeois, 91120 Palaiseau, France ou en adressant sa demande par e-mail à hello(at)outmind.fr 

B. Droit de rectification 
Conformément à l’article 16 du Règlement n°2016/679 du 27 avril 2016 (RGPD), l’Utilisateur dispose d’un droit de rectifier, compléter, actualiser, verrouiller ou effacer des informations le concernant lorsqu’une erreur ou une exactitude dans ses données a été décelée ou en présence de données dont la collecte, l’utilisation, la communication ou la conservation est interdite. L’Utilisateur peut exercer son droit en écrivant à : Outmind, 73 Rue Léon Bourgeois, 91120 Palaiseau, France ou en adressant sa demande par e-mail à hello(at)outmind.fr 

C. Droit à l’effacement 
L’Utilisateur dispose du droit de retirer son consentement relatif au traitement de ses données à caractère personnel conformément aux dispositions du RGPD modifiant la loi Informatique et Libertés du 6 janvier 1978. L’Utilisateur peut obtenir l’effacement de ses données personnelles dans les hypothèses énumérées à l’article 17 du Règlement par demande écrite adressée à Outmind. Conformément à l’article 19 du Règlement, le Responsable du traitement notifie à chaque destinataire auquel les données à caractère personnel ont été communiquées toute limitation du traitement effectué, à moins qu’une telle communication se révèle impossible ou exige des efforts disproportionnés. Le responsable du traitement fournit à la personne concernée des informations sur ces destinataires si celle-ci en fait la demande. 

D. Droit d’opposition 
En application de l’article 21 du RGPD, l’Utilisateur peut s’opposer, pour des motifs légitimes, à figurer dans le fichier et que des données le concernant soient utiliser à des fins de prospection commerciale. Dans cette hypothèse, Outmind ne traitera plus les données à caractère personnel, à moins qu’il n’existe des motifs légitimes et impérieux pour le traitement, ou pour la constatation, l’exercice ou la défense de droits de justice. 

E. Dépôt de réclamation 
Conformément aux dispositions du RGPD modifiant la loi Informatique et Libertés du 6 janvier 1978, pour exercer ses droits ou introduire une réclamation, l’Utilisateur peut contacter Outmind, 73 Rue Léon Bourgeois, 91120 Palaiseau, France, ou en adresser sa demande par e-mail à hello(at)outmind.fr.
‍
L’Utilisateur peut également à tout moment introduire une réclamation auprès de la Commission Nationale Informatique et Libertés située 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07. Tél : 01 53 73 22 22 (du lundi au jeudi de 9h à 18h30 / le vendredi de 9h à 18h). Fax : 01 53 73 22 00. 

9. Cookies

In accordance with article 13 of Outmind's general conditions of use, our website uses cookies to help provide you with the best possible environment. Access to the Site by the user can only take place on condition that the user has expressed his or her agreement, after having received prior information on the purpose of cookies and the means available to him or her to oppose them by means of a consent collection banner.
Our cookies help us with the following:
- Not to forget the user parameters during and between visits
- To improve the speed/security of the website
- To continuously improve our website .

We do not use cookies for the following purposes:
- Collect any personally identifiable information (without your express permission)
- Collect any sensitive information (without your express permission)
- Communicate data to advertising networks
- Communicate personally identifiable data to third parties
- Pay sales commissions ...

10. Limitation of liability of the Data Controller

The Website may contain links to other websites owned by third parties not related to Outmind. Outmind is not responsible for the content of these sites and their compliance with the Law and Regulations.

In order to improve the user experience, the website may contain hyperlinks to other websites hosted by third parties. These hyperlinks do not imply that Outmind endorses, promotes or is affiliated with the sites concerned. All such sites have their own policies and practices regarding online content and Outmind has no control over or responsibility for their content. Therefore, Outmind disclaims any responsibility for these sites. These hyperlinks are posted solely for your information and ease of navigation.

11. Applicable law and jurisdiction 

This Privacy Policy is subject to French law. Any dispute, litigation or action between Outmind and a User relating to the interpretation or execution of the present Terms and Conditions will be submitted to the French courts.

12. Contact

For any question and/or complaint, in particular regarding the clear and accessible nature of this Privacy Policy, the User may contact the data controller:
- By email: hello@outmind.fr
- By post: Outmind, 73 Rue Léon Bourgeois, 91120 Palaiseau, France.